Creating Sub-Portfolios without Screwing Up Client Reports

[astraseske]

Hi Mark,

I'm trying to figure out how to 'Group' all the client's accounts together that are modeled after a 'growth portfolio' in order to run internal reports while still being able to print a batch report for all clients. For example, in only the accounts in the growth portfolio, there are these holdings, this much cash, etc. But, I still want to be able to batch print/email all of the accounts.

So, I created these sub-portfolios and started adding the appropriate accounts to the sub-portfolio, but quickly realized that when printing performance reports that the accounts were no longer linked to the client's sub-portfolio. The way I understand it, is that I could not have a client with 2 accounts, one in a growth sub-portfolio folder, one in the income sub-portfolio folder, and have the two accounts linked to one executive summary report for the client because each of those accounts are under a separate sub-portfolios. Am I right?

If so, can you give me some guidance on how I could achieve the objective of being able to view only the growth portfolio accounts while not sacrificing the batch print/email function?

Thanks, Mark. Hope you are well.

Warm regards,

Adam

[Mark]

Hi Adam,

I would suggest a sub-portfolio hierarchy like this:

Code: Select all

- Master Portfolio
  - Clients
    - John Doe
      - JD Acct 1
      - JD Acct 2
    - Mary Smith
      - MS Acct 1
      - MS Acct 2
  - Strategies
    - Growth
      - JD Acct 1 (link)
      - MS Acct 1 (link)
    - Value
      - JD Acct 2 (link)
      - MS Acct 2 (link)

All the (link) sub-portfolios are linked to their location under the client's name. This way, any changes you make in the original location are mirrored under your "Strategies" hierarchy.

[astraseske]

Awesome. Perfect. Thanks.

Adam

[astraseske]

Hi Mark,

OK, thought I could find a 'link' button in one of the menus, but have searched for a half hour and give up. Can you please tell me how to 'copy and link' the clients accounts to another sub-portfolio?

Thanks,

Adam

[Mark]

Hi Adam,

You create a new sub-portfolio where you want the link sub-portfolio, and choose the "Link To..." button in the Portfolio Properties dialog, and select what you want this new sub-portfolio to be linked to.

For example, to create the "JD Acct 1 (link)" sub-portfolio in the example below, right mouse click on "Growth" and choose "New Sub-Portfolio..." from the popup menu. Press "Link To..." and choose "JD Acct 1".